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Office Manager – Finance & HR & Admin

17th floor, Gelex Tower, 52 Lê Đại Hành, Hà Nội

UpdatingCompany size
Software/ProductJob category
ManagerExperienced level
3 tháng trướcUpdated

Thông tin công việc

Mô tả

Key Responsibilities

Office Management

• Responsible for all operations of the office, ensure all office needs are met, and act as liaison to building management to manage all issues concerning office facilities (i.e., maintenance, hygiene, emergency management, business continuity, security, transition to new premises, etc.)

• Responsible for selection and management of vendors for general office services such as office plant care, catering and refreshments, and supervising contractors while on-site

• Responsible for end to end process in the company’s transition to new office premises, including negotiation of lease terms, managing renovation works and logistical support for office relocation, etc.

Administrative Support to Senior Management

• Provide general administrative assistance to senior management, including copying, faxing, filing, spreadsheet work, and presentation preparation as necessary

• Acquire and maintain a good understanding of the company’s business to provide optimal customer service. Use initiative to relieve senior management from administrative works

Travel & Entertainment (T&E)

• Manage and supervise the Administrative Assistant to make business travel arrangements for employees, including air, rail, car service, hotel booking, and conference registrations. Ensure business travel arrangements utilize the most economical options for the benefit of the company

• Timely and accurate preparation and submission of T&E reports for employees, ensuring that company policies are followed and that proper and organized documentation is provided to support the report

HR-related Tasks

• Outsource and liaise with 3rd party vendors on HR-related tasks, such as payroll and benefits administration

• Responsible for management of the recruitment process, including onboarding of new hires

• Manage employee contracts and offer letters

• Maintain company handbook and policies

• Maintain employee records (e.g. promotions, salary, leave, etc.,)

• Handle ad-hoc employee queries

Finance-related Tasks

• Outsource and liaise with 3rd party vendors on Finance-related tasks, such as monthly and quarterly bookkeeping, monthly/ quarterly tax filing, preparation of annual financial statements, and annual audit

• Handle accounts receivable collection and payment with third parties

Yêu cầu


• 5+ years of related experience working in a corporate environment

• Previous experience in leading office set-up, and Finance & HR related tasks are highly desirable

• Strong skills in the Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint

• Articulate and succinct communication skills, both verbally and in writing, in English and Vietnamese

• Excellent organization skills

• Excellent interpersonal skills and phone manners

• Advanced verbal and written communication skills – ability to convey thoughts clearly and succinctly; ability to compose draft communications for department-wide distribution

• Ability to multi-task and adapt to shifting priorities

• Requires minimal supervision

Thông tin khác

  • • Competitive salary and bonus based on the actual performance

  • • Insurances in accordance with company policy

  • • Good chance to study and professional environment

Nơi làm việc

  • 17th floor, Gelex Tower, 52 Lê Đại Hành, Hà Nội
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